Campdoc
Web-based camp management and EHR software
What is Campdoc?
Think of CampDoc as the ultimate digital sidekick for camp directors, nurses, and program organizers. It’s a leading cloud-based camp management platform designed to make health-record tracking and administrative chaos a thing of the past. While it covers day-to-day operations like registration and billing, its real claim to fame is its Electronic Health Record (EHR) system built specifically to keep campers safe, healthy, and accounted for all summer long.
Key Features of Campdoc
- Electronic Health Records (EHR): Collect digital health forms, track allergies, record injuries, and manage dietary needs without dealing with soggy paper binders.
- eMAR Medication Tracking: Log doses accurately so camp health staff know who needs what medicine and when.
- Online Registration & Payments: Process camper signups, process credit card or check payments, issue discounts, and handle waitlists effortlessly.
- CampGrams & Parent Communication: Keep parents in the loop with one-way emails, updates, photo sharing, and automated reminder texts.
- Attendance & Check-in/Out: Track real-time roster updates, pickup authorizations, and daily session check-ins from a single screen.
Campdoc Specifications
- Deployment: Web-based / Cloud SaaS (accessible from any modern web browser).
- Mobile Accessibility: Mobile-friendly responsive design for smartphones and tablets (iOS and Android devices).
- Compliance & Security: HIPAA- and FERPA-compliant with role-based data permissions to keep sensitive camper health records safe.
- Integrations: Open API options and seamless sync with select third-party camp platforms.
- Support Provided: Dedicated phone, email, ticket, and live support alongside staff onboarding materials.
Alternatives to Campdoc
- CampBrain: A huge fan favorite for all-in-one camp registration, reporting, and staff scheduling.
- UltraCamp: Highly flexible for complex pricing models, multi-location sites, and specialized session registration.
- CircuiTree: Built for larger, high-volume summer camps that need deep CRM capabilities and inventory tracking.
- CampSite: A clean, intuitive management platform focused heavily on family portals and administrative workflows.
Campdoc FAQs
Who is CampDoc best suited for?
It’s tailor-made for traditional summer camps, day camps, sports clinics, university youth programs, and parks and recreation departments.
How does CampDoc keep camper health information safe?
The platform uses strict role-based access control, secure encryption, and complies with HIPAA and FERPA regulations to protect sensitive health data.
Can parents fill out forms on their phones?
Yes, the family portal is fully mobile-responsive, allowing parents to complete health history forms, upload physicals, and submit payments straight from their mobile phones.
Does CampDoc offer free training for camp staff?
Yes, they offer built-in training and support resources to make sure your seasonal counselors and health staff hit the ground running before camp starts.